Finance Director / Business Owner - Questions & Answers
Please find below the answers to questions which have been commonly asked of us by Financial Directors. If you have any further questions which you would like to ask, please do not hesitate to contact us and we will be very happy to help.
Q. It is important for us to understand the cash position and at what point our contracts become “Cash Positive”. Does the product provide any information to help in this matter?
A. The Contract Ledger not only provides a detailed analysis of costs, broken down by resources and optionally operations, but all costs are identified as being outstanding or paid. We are therefore able to see in both enquiries and reports the detail of costs and cash paid per contract. This combined with cash received can immediately provide cash flow information.
Q. Is the system able to prompt with information based on specific parameters?
A. Our solution has a built-in information monitor, anything from account maintenance creation or modification through to monitoring bank balances can generate messages that appear as either onscreen prompts or they can be sent to the user via email or text message if away from the office. Please see our Business Intelligence Monitor module for further information.
Q. We have a number of companies within our group, does the system allow for consolidation?
A. Our built in report writer allows for the consolidation of multiple companies even if they have differing nominal account structures.
Q. Our group includes companies in Eire, does the system handle Euro currency and Southern Irish legislation?
A. The system is able to handle multiple currencies with reporting either in a base or local currency, additionally full Southern Irish VAT reporting and Subcontractor legislation is catered for. Please see our Multi Currency and Multi Legislative modules for more information.
Q. Management reporting is a major issue, are the formats for management accounts able to be user defined? Can these be run on an ad-hoc basis?
A. All reports within the system can be run at anytime. The standard reports such as aged creditors and debtors are able to be run retrospectively. Reports from the system's report formatter are easy to create with all formatting being designed within an excel© environment. Please see our Reporting section of the website for more detail on the extensive reporting functionality within the system.
Q. Can the system be accessed remotely by staff working from home or on site?
A. If a user has access to a broadband connection they can use the system. The product has been designed specifically to allow for this type of environment. We recognise the need for company information to be protected, so all transmitted data is encrypted for security.
Q. In a drive to reduce our carbon footprint we are implementing a policy to use paper as little as possible, what facilities does the product provide to help us achieve our aims?
A. Our solution has a full Document Management module that allows for the storage of all reports and forms, there is no longer a need to print and file documents for internal use such as invoices, remittance advices, payslips, subcontractor certificates etc. A copy of the document is stored and available should a hard copy be required. In addition any document that is to be sent to a creditor, client, subcontractor, etc… can be emailed as an adobe© PDF file thereby avoiding printing and postage costs whilst protecting the environment.
Q. Within our group, each company operates autonomously however our employees are paid from the parent company. Can employees be charged to different companies?
A. The Payroll module allows for any payroll (weekly, monthly, directors) to be centralised. Any employee can be charged to multiple companies within the group for a period and where an employee is costed to contracts their costs including employers costs would be charged to the appropriate contract / company. Of course all the appropriate intercompany accounts are updated.
Head Office
Integrity Software Systems Ltd
Mere Park, Dedmere Rd
Marlow
Buckinghamshire
SL7 1PB
United Kingdom