Accountant - Questions & Answers
Please find below the answers to questions which have been commonly asked of us by accountants. If you have any further questions which you would like to ask, please do not hesitate to contact us and we will be very happy to help.
Q. Is the system fully compliant with the new CIS rules and can Subcontractors be verified online as well as the monthly returns?
A. Our solution is fully approved by HMRC for online verification and monthly report filing avoiding the need for lengthy telephone calls and reporting.
Q. Can a Surveyor input a payment certificate for a subcontractor with an appropriate approval process before it is passed to the accounts department for payment?
A. The Subcontractor Ledger has a full authorisation of payment routine which allows for the recording of a Subcontractors Payment Certificate by a Surveyor or Contract Manager. This is passed to a manager for authorisation or rejection. If authorised the certificate passes to the accounts department for payment.
Q. Can all payment from the system be made via BACS including sundry payments from the Cash Book?
A. Any Payment made from the system can be made via the BACS process, all payments from various sources can be grouped to form a single payment run.
Q. Does the Cash Book allow for automatic bank reconciliation against a downloaded bank statement?
A. Providing your on-line banking allows for the downloading of a statement file, the system's reconciliation process can automatically match transactions of the same values with same reference, eg cheque number and with the transaction being within a specific date range. This greatly speeds up the reconciliation process leaving only sundry items for manual matching.
Q. Can purchase invoices be matched to a purchase order even though a delivery ticket hasn’t been recorded?
A. Where an invoice is received and during processing it is found that no Goods Received Note (GRN) has been entered, the invoice can be processed as a “combined entry”. This has the effect of recording both the invoice and the delivery at the same time. The invoice can also be given a held status until delivery of the goods has been confirmed.
Q. Can purchase invoices be part paid during a standard payment routine?
A. The Purchase Ledger payment routine is both simple and efficient. Firstly the system will prompt with all items that are due for payment to a due date. The operator can then either accept the values shown or drill down to each transaction choosing whether or not to pay or part pay. If the system's document management system is in use the operator can also see an image of the original transaction during the payment process.
Q. Does the system force the integrity between the Job Contract Ledger and the Nominal Ledger?
A. As part of the original specification of the system the Nominal and Contract Ledgers were seen to be the hub of the financial systems. With any transaction being costed to a contract the Nominal code to be updated is deduced from a combination of the Contract and the costing analysis. The Nominal Accounts that are updated from the Contract Ledger are marked as “Cost Only” preventing any entry that has not originated from the Contract Ledger. This ensures total integrity of the two ledgers.
Q. Is the Sales Ledger flexible to allow for user defined sales transactions for contract sale documents i.e. Application, Certificate, Invoice, Payment etc?
A. All Contract Sales transactions are defined and created to an individual company’s requirements. The flexible configuration tools enable the system to cater for all types of transactions not only Application, Certificate, Invoice and Payment but also transactions such as Internal Valuation, WIP etc. Transactions are created as tax point invoice or tax point cash with input being cumulative or movement.
Head Office
Integrity Software Systems Ltd
Mere Park, Dedmere Rd
Marlow
Buckinghamshire
SL7 1PB
United Kingdom